ayments: 1. Company cheques are not prenumbered and are kept in an unlocked file cabinet in the controller's office. 2. Cheques must be signed by the controller. 3. The purchasing agent verifies that the goods have been received, verifies the accuracy of the invoice, and authorizes the controller to issue a cheque for the purchase. 4. After the controller prepares and signs the cheque, she stamps the invoice "Paid" and files it. She then records the cheque in the journal. 5. Background checks are not conducted on personnel hired for senior positions such as the purchas-

ayments: 1. Company cheques are not prenumbered and are kept in an unlocked file cabinet in the controller's office. 2. Cheques must be signed by the controller. 3. The purchasing agent verifies that the goods have been received, verifies the accuracy of the invoice, and authorizes the controller to issue a cheque for the purchase. 4. After the controller prepares and signs the cheque, she stamps the invoice "Paid" and files it. She then records the cheque in the journal. 5. Background checks are not conducted on personnel hired for senior positions such as the purchas-

Principles of Accounting Volume 1

19th Edition

ISBN:9781947172685

Author:OpenStax

Publisher:OpenStax

Chapter8: Fraud, Internal Controls, And Cash

Section: Chapter Questions

Problem 5MC: There are several elements to internal controls. Which of the following would not address the issue...

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Assessing Internal ControlThe following describes the cash disbursement proceduresfor a wholesale building supply company.When the accounts payable clerk receives the supplier’sinvoice she records the purchase in the purchasesjournal, records the liability in the APsubsidiary ledger, and sets a due date based on theterms specified on the invoice. The clerk then updatesthe inventory control and accounts payable controlaccounts in the general ledger. The invoice is thenfiled in the department.Each day, the clerk visually searches the AP subsidiaryledger from her terminal for invoices that aredue to be paid. From her computer terminal, theclerk prepares the check and records it in the checkregister. The negotiable portion of the check is mailedto the vendor and a check copy is filed. The clerk thencloses the liability in the AP subsidiary ledger andupdates the accounts payable control and cashaccounts in the general ledger. Required:a. Identify the internal control weaknesses in the…
Required: Which internal control(s) would you recommend to prevent the following situations from occurring? Situation a. Authorization of a credit memo for a customer's account (on receivables) when the goods were never actually returned. b. Theft of funds by the cashier, who cashed several checks and did not record their receipt. c. Inventory stolen by receiving dock personnel. The receiving clerk claimed the inventory was sent to the warehouse, but the warehouse clerk did not record properly. d. Writing off a customer's accounts receivable balances as uncollectible in order to conceal the theft of subsequent cash collections. e. Billing customers for the quantity ordered when the quantity shipped was actually less due to back- ordering of some items. Answer
E7-5 At Martinez Company, checks are not prenumbered because both the purchasing agent and the treasurer are authorized to issue checks. Each signer has access to unissued checks kept in an unlocked file cabinet. The purchasing agent pays all bills pertaining to goods purchased for resale. Prior to payment, the purchasing agent determines that the goods have been received and verifies the mathematical accuracy of the vendor's invoice. After payment, the invoice is filed by vendor name and the purchasing agent records the payment in the cash disbursements journal. The treasurer pays all other bills following approval by authorized employees. After payment, the treasurer stamps all bills "paid,' files them by payment date, and records the checks in the cash disbursements journal. Martinez Company maintains one checking account that is reconciled by the treasurer. Instructions (a) List the weaknesses in internal control over cash disbursements. (b) Identify improvements for correcting…
Determine whether each cash receipts procedure is an internal control strength or weakness. Cash receipts 1. If a sales clerk makes an error in recording a cash sale, they can access the register's electronic record to correct the transaction. 2. One of the two employees tasked with opening mail is also the recordkeeper for the business. 3. The supervisor has access to both cash and the accounting records. 4. Receipts are given to customers for only sales that are above $20. 5. Sales clerks are not required to enter the sale in the register after each transaction. Instead, the company gives employees flexibility to enter sales at the end of the day or week. 6. The recordkeeper of cash transactions is also in charge of depositing cash receipts in the bank. Strength or Weakness
Which of these arrangements of duties could most likely lead to an embezzlement or theft?a. The inventory warehouse manager has responsibility for making the physical inventory observation and reconciling discrepancies to the perpetual inventory records.b. The cashier prepared the bank deposit, endorsed the checks with a company stamp, and delivered the cash and checks to the bank for deposit (no other bookkeeping duties).c. The accounts receivable clerk received a list of payments received by the cashier so he could make entries in the customers’ accounts receivable subsidiary accounts.d. The financial vice president received checks made out to suppliers and the supporting invoices, signed the checks, and mailed the checks.
When the store manager receives a requisition note, he issues three copies of purchase order. Two copies of these orders are sent to the vendor and one copy remains in the stores file. When the goods are received, the store manager matches the purchase order with the invoice and forwards them to accounts payable department for payment of dues. Which of the following statement best describes the internal control over the purchasing process? Inadequate control over accounts payable. Inadequate segregation of duties. Inadequate segregation of duties. Adequate internal control exists.
The following can be appropriately included in an Internal Control Questionnaire for Revenue/Receipt Cycle, except *A. Is the credit department independent of the sales department?B. Are debit or credit memos independently checked against sales invoice data?C. Are accounts receivable periodically reviewed and aged?D. Does the cashier compare the official receipt, deposit slip, and cash receipts journal?E. None of them
ses E7-4 The following control procedures are used in Bunny's Boutique Shoppe for cash disbursements. 1. Each week, 100 company checks are left in an unmarked envelope on a shelf behind the cash register. 2. The store manager personally approves all payments before she signs and issues checks. 3. The store purchases used goods for resale from people that bring items to the store. Since that can occur anytime that the store is open, all employees are authorized to purchase goods for resale by disbursing cash from the register. The purchase is docu- mented by having the store employee write on a piece of paper a description of the item that was purchased and the amount that was paid. The employee then signs the paper and puts it in the register. 4. After payment, bills are “filed" in a paid invoice folder. 5. The company accountant prepares the bank reconciliation and reports any discrepan- cies to the owner. Instructions (a) For each procedure, explain the weakness in internal control…
Which of the following is false pertaining to the voucher system? Multiple Choice Purchasing, receiving and paying for merchandise are divided among several departments (or individuals). Only authorized departments and individuals are allowed to incur liabilities. It is applied to all payments (except those using petty cash). It is a set of procedures and approvals designed to control cash payments and the acceptance of liabilities. It is not necessary if the supplier provides both receiving report and invoice with the merchandise shipped.
At Reyes Company, checks are not prenumbered because both the purchasing and the treasurer are authorized to issue checks. Each signer has access to unissued checks kept in a unlocked file cabinet. The purchasing agent pays all bills pertaining to goods purchased for resale. Prior to payment, the purchasing agent determines that the goods hae been received and verifies the mathematical accuracy of the vendor’s invoice. After payment, the invoice is filed by vendor and the purchasing agent records the payment in the cash disbursement journal. The treasurer pays all other bills following approval by authorized employees. After payment, the treasurer stamps all bills “Paid”, files them by paymet date, and records the checks in the cash disbursement journal. Reyes Company maintains one checking account that is reconciled by the Treasurer. Requirements: List the weaknesses in internal conrtrol over cash disbursements. Identity improvements for correcting these weaknesses.
Which of the following is incorrect related to the purchasing and cash disbursement cycle? A. The personnel in the receiving department should be separated from the personnel of the stock room department. B. Goods received should be physically controlled from time of their receipt until their use or disposal. C. Appropriate records and forms should track the responsibility over the goods each time they are transferred. D. The accounting department is responsible for receiving the goods and preparing the receiving report
All of the following are controls for cash received over the counter excepta. a printed receipt must be given to the customer.b. the cash drawer should open only when the sales clerk enters an amount on the keys.c. the customer should be able to see the amounts entered into the cash register.d. the sales clerk must have access to the cash register tape.